Vacancy

Viberts is a leading offshore law firm in Jersey, providing a full range of legal services to local and international clients. As our Property Team continues to grow, we have an exciting new role for an experienced self-motivated administrator to join our team. 

Previous experience working within a legal environment, would be advantageous. If you are confident in managing a broad range of administrative tasks to a consistently high standard, are highly proficient in Microsoft Office, and possess excellent organisational skills, we would be delighted to hear from you. This is an excellent opportunity to join a friendly, collaborative team where your skills and contribution will be valued.

Key responsibilities

• Coordinate property transactions, renewals, and key contractual deadlines.
• Maintain accurate property files, legal documentation, and compliance records.
• Liaise with purchasers, vendors landlords, tenants, surveyors, and agents.
• Support lawyers and conveyancers with property searches, due diligence, and document preparation.
• Ensure compliance with relevant property legislation, and internal policies.
• Prepare reports, update databases, and property administration tasks.
• Provide general administrative support to the property law team, including diary management and correspondence.

Skills and experience

• Previous experience in an administrative and/or secretarial role ideally within the legal sector.
• Excellent written and verbal communication skills.
• Able to exercise high standards of client care in a professional and courteous manner.
• Good team player with excellent people skills.
• Strong organisational skills with attention to detail.

Personal attributes

• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office and case management systems
• Strong record-keeping and document management skills
• Problem-solving and proactive approach to tasks
• Professionalism and discretion when handling confidential information
• Ability to work independently and as part of a team
• Customer-focused with strong client service skills
• Adaptable and able to work in a fast-paced legal environment

What we offer

• Structured training and development opportunities.
• Exposure to a wide range of conveyancing matters.
• Supportive and collaborative working environment.
• Competitive salary and benefits package.

How to apply

If you are looking for a new challenge and want to join one of the largest property departments in the island, working in a friendly, professional, and knowledgeable team, we would love to hear from you. Please submit your CV and a brief cover letter outlining your relevant experience to careers@viberts.com

Diversity and inclusion

We offer equal opportunities and encourage diversity and inclusion. Viberts is a welcoming workplace in which employees are recognised and their unique characteristics, skills and experiences are respected, valued and celebrated.